There are many approaches to writing and this post will make no attempt to offer a perfect compositional methodology. But let us assume that you have, through whatever means you find most suitable, cobbled together a fabulous essay, albeit, infuriatingly, an essay that is longer than the word count. In what ways can we cut this thing down to size? This blog post attempts to answer just that question.
Determine Your Parameters
First, it is very important to ascertain just what the word count is. If you have been allocated a percentage leeway, now is a good time to do that calculation. So if your word count is 3000±5%, your actual word limit is 3150. That's 150 words salvaged without the slightest effort. It might also be worth investigating what penalties apply for essays that exceed the stated length. Assuming that such penalties are prohibitive, there will be more words to cut. Check the small print to establish exactly what qualifies in your word count, and make sure that you're only counting what is absolutely necessary.
In the case of this blog, everything counts. Every single word. There should be 500 of them.
Losing Paragraphs
Having determined precisely how many words we need to lose, it is time to start going through what we have written and chopping. I prefer to start from the beginning and work my way through to the end. There are several ways in which we can bring the word count down. The easiest, most bloodthirsty way is to lay waste to whole paragraphs. This will potentially knock hundreds off your tally. But it can also be the hardest method: nobody wants to chop off a whole limb, sacrificing a belovéd chunk of text in such a way. Still, the fundamental structure of your essay can probably continue to function without that flight of fancy about cheese (one wonders why you thought it a good idea in the first place).
It may be that you felt cheese to be a fundamental part of your own personal relationship with libraries. We all remember with fondness our first Camembert, and many of us will have been given our first box on the way home from a childhood trip to the shops, oversized library books under our arm. Such associations die hard. I myself recall, with great affection, discovering my first Staffordshire Blue among the stacks of Tamworth Library. But as crucial as such associations may be to our own profound love for the library, cheese is not so essential to the question of how to reduce word count.
Duckworth & Lewis (1998: 223) explain this phenomenon: "It often happens that Team 1's innings is interrupted and either prematurely terminated or resumed later to complete a shorter innings. When this happens the match officials try to arrange that both sides still have the same number of overs to face." This is surprisingly pertinent to the issue at hand (far more than any cheese). Consider the following: "If during Team 1's innings the time for a total of 20 overs play is lost, Team 1's innings will be shortened by 10 overs and Team 2 will have their innings reduced by the same amount. With all other methods no revised target would be set in this situation" (Duckworth & Lewis, 1998: 223).
Cheeky Chops
With the previous paragraph there are a couple of tricks we might employ: we can craftily remove the space between the date and the page number for one thing, and magically our word processor drops another word from the tally. If we are getting really desperate, we might even abuse the hungry (and rather ugly) Harvard style and slip in a cheeky "ibid." in place of the second reference. Also good fun, and terribly naughty, is the ellipsis trick. Not only can we cut great chunks out of the quote with our "…", we can also hide some more words from the computer by dropping the space character from the gap: e.g. "the time for…20 overs" rather than "the time for… 20 overs" (the word count is effectively a space count, so any space removed is a word saved). This approach benefits from being commonly observed in the wild (it may even be in your lecture notes), unlike the really desperate (and unadvisable) removal of spaces after any punctuation (e.g. "really desperate,we might"), which may also be prohibited by the examining body's style-guide (a document with which you ought to familiarize yourself).
Perhaps the greatest of all cheeky chops is the Great Appendix Dump. If the option exists for an appendix outside of the word count, and there's anything in your text that is remotely suitable for being sent to that particular oubliette, then get the hacksaw out. Tables are particularly suited to this as they can be especially word-hungry (another approach for the desperate is to take a screen-grab of the table and re-insert it as an image. If you're doing this you might at least have the courtesy to make the table a stunningly beautiful example of Tuftean design splendour).
Less extreme is the simple task of going through and compounding any words that can take it: "word count" can become "wordcount". Don't worry if your spell-checker doesn't like a word like "wordcount"; spell-checkers are never very thorough. A quick Google gets over a million hits, and there's a citation in the OED from 1997. But if you find "wordcount" ugly, "word-count" is just as economical. Hyphens can also be slipped into well-trod clichés ("tried-and-tested" for example) if necessary, and common contractions such as "don't" and "isn't" may be casually employed at the cost of a certain sheen of formality.
A War on Adjectives and Adverbs
Now we move on to the real art of things. It's time to look at every sentence you've written and to excise every word that is unnecessary. This can be as painful as laying waste to whole paragraphs, as beautiful prose has great chunks of wonder ripped from it. There are no hard rules here. Just take each sentence and ask yourself: "could this be phrased in a more succinct manner?". The chopped version of this document should offer some suggestions.
All this being achieved, you may well still be hideously over-count. Time then, to start the process again, this time all the harsher. Prose will bleed, but the result will be a concentrated pill of information goodness (assuming the information you squeezed into the essay was sufficiently good).
Word Count: 1,081 | Having produced an over-length essay, how might it be edited?
It is essential to ascertain the precise wordcount. Consider any allocated leeway: if your wordcount is 3000±5%, your actual limit is 3150 (150 words salvaged near-effortlessly). Also investigate what penalties apply when exceeding stated length (it may be worth the trade-off). Check the small-print: establish what qualifies towards your wordcount, ensuring you only count what is necessary. For this blog, every word counts towards a 500-word limit. Having determined how many words we are over-count, we can start editing what we've written. I prefer to start from the beginning, working through. There are several ways to reduce the count, the easiest being to excise whole paragraphs, potentially knocking hundreds off your tally. Nobody wants to sacrifice chunks of text in this way, but your essay can probably function without that flight-of-fancy about cheese.
"…often…Team 1's innings is interrupted and…prematurely terminated or resumed later…[as]…a shorter innings…[with] the match officials…[arranging]…that both sides still…[face]…the same number of overs… If during Team 1's innings the time for a total of 20 overs…is lost, Team 1's innings will be shortened by 10 overs and Team 2['s]…reduced by the same… With all other methods no revised target would be set…" (Duckworth & Lewis, 1998:223).
There are various tricks we might employ with the above: remove space between date and page-number; abuse Harvard style with a cheeky "ibid."; make capricious use of ellipsis… Not only can we cut chunks from the quote, we can also hide words from the computer by dropping the space character from the gap (e.g. "the time for…20 overs"; an approach commonly observed in the wild, unlike the really desperate (and unadvisable) removal of spaces after any punctuation (e.g. "really desperate,we might"), which may also be prohibited by the examining-body's style-guide): the wordcount being effectively a space count, any space removed is a word saved.
Perhaps the greatest cheeky chop is the appendix dump. If permitted an appendix outside the wordcount, suitable body-text may be exiled to its oubliette. Word-hungry tables are particularly apt (another approach is to insert tables as images, though perhaps have the courtesy to render it a stunning example of Tuftean splendour).
A less extreme method is to compound words: e.g.: "word count"→"wordcount". Don't let your spell-checker concern you in such actions: Google gets over 1,000,000 hits, and OED has a citation from 1997. If "wordcount" offends, "word-count" is as economical. Hyphens can also interleave well-trod clichés ("tried-and-tested"). Common contractions (e.g.: "don't" and "isn't") may be traded against formal sheen.
All other avenues pursued, one should consider each sentence in turn, excising unnecessary words. Can the sentence be phrased more succinctly? There are no hard rules, but this document should offer some suggestions.
The above completed, you may well still be hideously over-count. It is time to start the process again, this time all-the-harsher. Prose will bleed, but the result will be a concentrated pill of information goodness (assuming the information you squeezed into the essay was sufficiently good).
Wordcount: 500 |